Budgeting

The resources in this section are meant to help you to create and understand budgets from an arts management perspective. They comprise practical information about commissioning, preparing contracts, and provide advice for exhibition remuneration. You can access updated artist pay rates and guides on how to save money and energy for your projects. In addition, you will find examples and templates: Budgets, cash flows and financial planning tools for different sectors of arts management. Listed below are also links to build fundraising skills and to access information about innovative and new ways of funding. Download a basic budget template here.

 

Concepts
Type
About (II)
Resource address
Equality
Toolkit
Socio-Economic Diversity and Inclusion in the Arts: A Toolkit for Employers. London: Jerwood Arts. This toolkit focuses on the socio- economic background and recognises it as a ‘protected characteristic’ alongside other identity markers such as gender, sexuality, disability and ethnicity under the Equality Act 2010. It argues that without this protected status, social-economic background will remain an under-researched, under-funded, ‘hidden barrier’ in the arts. It aims at all arts and cultural organisations and individuals interested in taking action to advance socio-economic diversity and social equality, and achieve excellence. It presents practical guidance, including top tips, case studies and extensive practical appendixes of what to measure, where to advertise and further reading.
https://jerwoodarts.org/wp-content/uploads/2019/07/Socio-economic-Inclusion-and-Diversity-in-the-Arts-A-Toolkit-for-Employers.pdf
Sustainability
Toolkit
Sustainable Production Guide is for artistic directors, producers, directors, production managers, lighting designers and technicians, set designers and builders, costume designers, and performing arts practitioners across the industry seeking to understand and reduce their environmental impacts. This guide is both a resource documenting best practice and an invitation to be part of this growing community, committed to developing future-proof production practices.
https://www.juliesbicycle.com/Handlers/Download.ashx?IDMF=a77c5ac6-f3a7-4927-a48a-73e466fc3aa3
Money
Toolkit
Creative and Culture Skills website provides information for young people to work and learn in the creative industries. It provides various information such as an example of live music production budget and live music settlement. It is also possible to download live music production budget.
https://ccskills.org.uk/supporters/employer-advice/article/live-music-production-budget- download
Management
Case Study
Creative Gym: Training Exercises for Cultural Managers is about developing skills and creating new institutional systems through training for cultural managers and different project activities. It presents a collection of essay and case studies particularly built on challenges of following subject and skills: entrepreneurship (mentoring and experiential learning), professional skills (artists' residency and apprenticeships), digital skills (empowering emotional engagement through stories), fundraising skills (crowdfunding), project managements skills ( creative problem solving, creative tools), strategic audience skills ( audience strategy).
https://ccskills.org.uk/downloads/FINAL_AUG_15_CreativeGym_DoubleSided_BOOKLET_def.pdf
Management
Toolkit
Afrifestnet Festivals Best Practice Toolkit - Setting Up addresses to festivals via the ‘who, what, why, where, when and how’ sections, alongside giving detailed explanations of the business aspects of Festivals through the use of business plan. In appendices, it presents a sample promotion plan, legal information needed to organise a festival in African countries and a sample finance policy document. It primarily focuses on 160 members and their practice in Africa.
http://www.arterialnetwork.org/ckeditor_assets/attachments/34/festivals_best_practices_toolkit.pdf
Culture
Report
On With The Show, Supporting Local Arts and Culture report comprises case studies of local councils with different types of thinking to ensure their commitment to arts and culture while facing the challenge of declining resources. This research investigates the extent to which local authorities prioritise and value the arts and culture and also, how councils can continue to support a resilient and flourishing cultural scene in their localities.
https://www.whatnextculture.co.uk/wp-content/uploads/2017/02/ON-WITH-THE-SHOW_FINAL.pdf
Money
Toolkit
Exhibition Payment Guide provides sectorial advice for establishing and agreeing exhibition payments for the benefit of the whole sector; for organisations to establish best practice, for artists to sustain their careers and so that audiences can see art that reflects the full spectrum of human experience. It also gives guidance to visual artists to calculate their day rate and a quote before preparing a budget.
http://www.payingartists.org.uk/wp-content/uploads/2016/10/Paying-Artists-Exhibition-Payment-Guide.pdf
Money
Policy Paper
The Independent Theatre Council displays yearly updated rates of pay for the theatre sector to be used for budgeting, which include different rates from performance to rehearsal, residency, workshop and recordings etc.
https://www.itc-arts.org/rates-of-pay
Money
Report
Exhibition Remuneration Right in Europe booklet provides an overview of national and regional exhibition remuneration models that have already been implemented successfully as well as related current recommendations and campaigns by various artists' associations. It also provides information of exhibition remuneration models to be used for budgeting.
https://www.iaa-europe.eu/images/Campaign2019/Handout_Exhibition_Remuneration.pdf
Arts
Data Set
Public Art Online is a resource set up by Public Art South-West, now managed by Ixia. It provides guidance and examples of public art practice from around the UK and internationally. It offers practical advice and useful links on commissioning, contracts, copyright and funding. Information for artists on insurance and how to manage public art projects is available as well.
http://publicartonline.org.uk/
Arts
Report
A Guide to Commissioning Public Art provides a framework on how best to work with artists and art expertise to achieve optimum results and minimise risk along the way. It is a step by step guide with relevant examples, starting from the brief; finding the right artist; getting to a proposal; contracting the artist and delivering the artwork.
https://www.bpf.org.uk/sites/default/files/resources/Guide-to-commissioning-public-art-web.pdf
Equality
Report
Equality, Diversity and the Creative Case is the fourth annual report by Arts Council England. It is also the last one focusing on the 2015-18 National Portfolio cycle. The report draws attention to the large gap between organisational aspiration and action which address the under-representation of certain groups in the sector’s workforce, leadership and audiences. Despite some consistent progress, there remains significant under-representation of people from Black and minority ethnic backgrounds, disabled people and – in some roles – women.
https://theartsdevelopmentcompany.org.uk/category/resources/
Arts
Report
AMA Culturehive is a free online resource library for culture professionals, that brings the collective intelligence of the sector together in one place. It’s run by the Arts Marketing Association, a team of people passionate about engaging the public in arts, heritage and culture. Besides being a membership organization which is dedicated to drive better connections between arts and culture and the public via trainings, networking events, it also presents an archive of everything AMA has produced, including older material from Demos, Mission Models & Money.
https://www.culturehive.co.uk/?type=research&role=&s=&sort=
Grants
Toolkit
Funding Innovation: A Practice Guide is primarily aimed at funders – governments, agencies, investment organisations and foundations – that provide funding for projects or organisations to support innovation. It provides information on different funding tools such as stage-gate grants; match funding dependent grants; revenue dependent grants, convertible grants and combination grants, alongside challenge prizes and impact investment schemes.
https://media.nesta.org.uk/documents/Funding-Innovation-Nov-18.pdf
Equity
Report
The New Art of Finance report asks what can be done to increase innovation in funding for the arts and what role public funders might play in encouraging this. It also highlights how digital technologies offer arts organisations opportunities. It provides information of current methods of funding but also research and development for funding, venture funding and accelerators and crowdfunding.
https://media.nesta.org.uk/documents/the_new_art_of_finance_wv.pdf